In Part 1 of this article series, we explored a simplified project management process using a phase/gate structure that enables a robust project planning and execution thought process. Now let’s identify some deliverables within each of the phases.
These deliverables would be required and reviewed at each of the gates. Below is a brief description of each:
Summarizing the deliverables (1) charter, (2) SOW/WBS (3) project plan & action items spreadsheet (4) project schedule if MS Project is used, (5) process map and (6) project status document. From 3 to 6 collaborative project planning & execution deliverables, in addition to sponsorship (gate) reviews, can significantly improve a multi-project initiative.
Note the deliverables suggested herein enable the most basic project management for organizations that don’t have resources trained in the discipline of project management or certified project management professionals. (Think “project management for non-project managers” or “project management for core team leaders”.) Also note this approach is best suited for many low risk projects (as opposed to a single, high-risk project).
Also, if pursuing a process improvement initiative, the above framework can be either replaced or complemented by the DMAIC thought process. Define, Measure and Plan, Analyze, Improve, Control and Close. A lean sigma black belt with a background in project management could partner with core team leaders for a successful initiative. Finally, all of the above is scalable and customizable to add structure and clarity to an organizations current-state project management process.